Meeting Types and Procedures
School Board Meetings
The Board of Directors conducts a variety of meetings. Each of these meetings, with the exception of executive session, are open to the public, but are not meetings of the public. The purpose of the meetings is to conduct School District business and to provide the members of the Board an opportunity to discuss issues with each other and with staff. To clarify, we provide the following definitions of meetings:
Regular Meeting: This is a business meeting held on a scheduled date, usually the fourth Thursday of each month. Action may be taken. Public input is allowed after being recognized by the board president.
Study Session Meeting: This is a business meeting held on a scheduled date, usually the second Thursday of each month. Action may be taken but generally the agenda is devoted to one or two topics. Public input is allowed after being recognized by the board president.
Executive Session: This is a session of the Board of Directors which is not open to the public - only certain topics may be discussed such as property, personnel, and legal matters. No action may be taken.
Special Meeting: This is a business meeting held on a date other than the regularly scheduled meeting. Action may be taken. Public input is allowed after being recognized by the board president.
Community Forum: This is a meeting to listen to community input. The forum may address a specific topic or may be a general information session to receive community input. This meeting may be held at individual schools or in the community. No action may be taken.
Retreat: This is a planning meeting between Board members and staff that could include a training session for Board members. No action may be taken.
Emergency Meeting: This is a business meeting scheduled with at least two hours notice to the public. An emergency meeting is usually called to address a situation that must be handled immediately. Action may be taken.
Advance notice of all meetings is distributed to the news media, posted at the front door of the Administration Building, and on the Selah School District's Web Page. Agendas are available at the District Administration Office.
Board Meeting Procedures
The Board always wants to hear informal suggestions and comments from patrons. The agenda item at regular meetings and study sessions titled “Suggestions/Comments from the Audience” is for any comments related to topics that are not on the agenda. Any informal suggestions or comments that are critical of individual school district staff or students will be heard in executive session. The audience can also provide informal comment on agenda items after being recognized by the board president. The individual time limit for informal suggestions and comments is five minutes. The maximum time limit for individual suggestions and comments will be 60 minutes.
Patrons can also make formal presentations to the board. Anyone wishing to make such a presentation must schedule it 48 hours in advance with the superintendent. The time limit for formal presentations is 15 minutes.
Patrons making informal or formal remarks are asked to begin by identifying themselves. Informal and formal remarks can be made orally, in writing, or both. If the informal or formal remarks require follow up, the board will ask the administration to do so in a timely manner.